Florida PMW-3910 Shipment Inventory Form Guide

Who uses Florida PMW-3910?

The shipper or compliance team preparing a Florida slot machine shipment approval package.
Manufacturers, distributors, facilities, and receiving teams reconciling serial-controlled devices.
Commission staff reviewing game software, certification references, value, and shipment reason.

What to prepare before you start

Build the evidence set first. It is faster and safer than guessing through the PDF and repairing contradictions later.

01
Export a clean device inventory from the authoritative asset or manufacturing system.
02
Standardize manufacturer, model, serial number, year, theme, and price formats.
03
Collect EPROM/game/paytable identifiers and laboratory certification references.
04
Determine the correct reason code for each item.
05
Decide how many pages are required and number them consistently.
06
Reconcile the final row count to PMW-3900.

Section-by-section field guide

Form section	What to enter and verify
Header and pagination	Enter application date, shipper, and page numbering consistently across every inventory sheet.
Device identity	Use exact manufacturer, year, serial number, and model data from the controlled inventory record.
Game software	Report EPROM, game, and paytable identifiers in the requested columns without collapsing separate values.
Certification references	Enter the applicable test-lab or commission certification references traceable to each configuration.
Theme and value	Use the recognized theme and actual transaction price or fee treatment.
Reason code	Choose the code that accurately explains why the item is being shipped and ensure it matches the overall request.

A reliable completion workflow

1
Clean and deduplicate the source inventory before filling the PDF.
2
Map each source column to the correct PMW-3910 column.
3
Populate rows in a stable order, such as serial number or packing order.
4
Check every page break, row alignment, and truncated value.
5
Reconcile item totals and page count to PMW-3900 and the packing list.
6
Freeze the approved inventory and compare it with the actual received shipment.

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Common mistakes to avoid

Putting a model number in the serial-number column due to the tight layout.
Reusing a certification reference after a software or paytable change.
Omitting page numbers on continuation inventories.
Listing bundled components as one row when separate regulated identifiers are required.
Failing to reconcile the inventory to PMW-3900 and the physical shipment.
Allowing long field values to clip invisibly in the PDF.

PDF technology note

Although the form is one page, it exposes roughly 436 text fields because each row repeats many columns. Batch mapping is efficient, but a rendered visual inspection is mandatory to catch shifted or clipped rows.

Privacy and security

Serials, software versions, certifications, prices, routes, and shipment timing are sensitive operational and security data. Keep the approved inventory access-controlled.

Frequently asked questions

Is PMW-3910 submitted by itself?

It is designed as the detailed inventory attachment to PMW-3900, the shipment approval request.

What if all items do not fit on one page?

Use additional copies, keep the header consistent, number the pages, and reconcile the total row count across the complete package.

Should the serial number match the packing list?

Yes. PMW-3910, PMW-3900 totals, the packing list, approved shipment, and physical receipt should reconcile.

Why are EPROM and certification fields important?

They identify the approved game configuration, not merely the cabinet. A mismatch can mean the shipped configuration differs from the reviewed one.

Official sources and research method

We reviewed the official agency landing page, downloaded form structure, visible pages, instructions, and the official materials below. This is an independent preparation guide, not legal, tax, customs, or licensing advice.

Florida PMW forms
Official form directory.
Florida shipment rule
Official rule record requiring the approval request and inventory.

Research and editorial review: Clerks AI Research Team · Last reviewed 2026-07-26

Related official form guides

Gaming compliance

Florida PMW-3900

Complete Florida PMW-3900 to request approval for a slot machine or component shipment, including parties, route, carrier, dates, seals, and inspection.